Every overdue invoice received a next action.
An e-commerce team was chasing B2B invoices from memory. We connected its Xero ledger to a tone-graded reminder workflow, stopped messages when customers replied, and escalated disputes to the owner.
We build and run custom workflows for invoice chasing, reporting, document processing, and WhatsApp enquiries — using the tools your team already knows.
Built to work with the tools your team already uses
You didn't start a business to chase invoices at 10pm. We didn't think you should have to either.
Follow-ups slip between busy weeks. Cash stays tied up while overdue invoices wait for a next action.
You find out about cash shortfalls at month-end, when there's nothing left to do but write a cheque.
Enquiries sit unread while your team is serving customers. By the time someone replies, the buyer has moved on.
Receipts, leave forms, payroll inputs, and GST data create hours of repetitive copying and checking.
The best first automation is usually the repetitive task your team already knows by heart. We help you find it before you pay to build anything.
Start with one workflow, a clear owner, and a measurable result. The first step is a working session, not a software demo.
In 30 minutes, we identify the recurring tasks consuming time, delaying cash, or letting enquiries slip.
Tailored to your stack — Xero or QuickBooks, your WhatsApp number, your tone. We map exactly what gets automated, what stays human, and what it'll cost.
Using the tools you already pay for — your accounting software, your WhatsApp, your data. Nothing migrates. Tested before it touches a real client.
We monitor, fix, and refine — and ship one improvement iteration every month based on what we learn from your business.
Six common starting points — but if your headache isn't here, tell us anyway. Every build is bespoke.
A WhatsApp agent that detects overdue invoices in Xero or QuickBooks and chases politely (then firmly) on your behalf — escalating tone with days overdue.
A plain-English WhatsApp briefing every Monday morning: cash, overdue invoices, upcoming bills, anomalies. P&L on demand. No spreadsheet diving.
Answers enquiries in seconds, in your voice — qualifies leads, books appointments, escalates the hot ones to you with a tidy summary.
Leave requests handled on WhatsApp, payroll inputs auto-compiled from timesheets, CPF reminders pre-filled. Less paper. Fewer errors.
Snap a receipt to WhatsApp; we extract vendor, amount, GST, and category, then prepare a draft entry for review in Xero.
Don't see your pain on this page? Tell us anyway. If AI can solve it — and we'll be honest with you when it can't — we'll build the exact thing you need.
Anonymised examples from client engagements. Results depend on data quality, process ownership, volume, and customer behaviour.
An e-commerce team was chasing B2B invoices from memory. We connected its Xero ledger to a tone-graded reminder workflow, stopped messages when customers replied, and escalated disputes to the owner.
A restaurant-group owner received cash information too late to act. We built a Monday WhatsApp brief with upcoming bills, overdue invoices, and unusual movements requiring review.
A consulting firm used a WhatsApp assistant to answer approved FAQs, collect qualification details, and hand promising enquiries to the partner with a one-paragraph summary.
Every build depends on the systems, approval rules, data quality, and support required. We document the scope and send a fixed quote before you commit.
Final pricing depends on the build — we send a fixed quote before you commit.
Calcudesk is a service of Synergy Accounting Pte Ltd — a Singapore CA practice that has handled the books, GST, and CPF filings for hundreds of SMEs. Calcudesk launched in 2026 because the off-the-shelf tools were either too expensive, too generic, or required an in-house engineering team most SMEs simply don't have.
We don't sell software subscriptions. We solve problems. Every SME is different — your invoice chasing looks different from the next person's. Your Calcudesk automation should too.
Show Jacqueline what is slowing the business down. We will rank your top three opportunities by impact and effort — and say plainly when a template or process change is enough.